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New features in the latest version

BÁSICAL: Software oficial y gratuito de Contabilidad Local

Summary of latest BÁSICAL 15.0 version (February- 2022)

Since 20 June 2017, the Office of the General Comptroller has provided the BÁSICAL service for the accounting of local entities of the basic model. In the following link, you can download the presentation.

The latest version, published in October 2019, currently features new functionalities and updates of existing ones, including:

New functions:

Quarterly execution report for the S.G. for Regional and Local Coordination:

  • Generate the quarterly execution report in accordance with the new XML-TRIMLOC format, mandatory for the fiscal year 2023 and beyond.

Improved connection to FACE

  • Multiple selector is added to allow the download of several invoices simultaneously.

Technical developments:

  • Upgrade to NET Framework 4.8, with performance improvements.

Budget report for the Secretariat General for Regional and Local Coordination:

  • Draft the initial budget report in accordance with the new XML-PENLOC form, mandatory for the financial year 2022 and subsequent years.

Consultation of non-budgetary concepts (debtors and creditors) by date range:

  • Two new filters are added (start and end dates).
  • By default, from 1 January of the financial year, and up to the last accounting date, both of which can be modified.

Improvements in Digital Archive:

  • Direct access to the complete archive (all financial years) from the selection bar.
  • Classification of files associated or not with operations, invoices, or both.
  • Direct link for viewing the associated transaction or invoice.

Technical news:

  • Data server upgrade to SQL Server 2019.

Notable features incorporated into previous versions:

Current budget reports:

  • New reports of the current budget of expenses for applications with details of third parties (commitments, obligations and payments).
  • New reports of the current budget of revenues for applications with details of third parties (commitments, obligations and payments).

Invoice module.

  • Once an electronic invoice has been created and registered, during the obligation recognition operation, new buttons are added to allow selection of several (or all) rows of detail of the invoice to make the allocation of the budgetary application and taxes (deductibles or not) directly on all of the rows of detail selected.
  • In the registration of paper invoices, the possibility of simultaneously filing the digitised document of the invoice is enabled, so that it will be assigned to that invoice and subsequently associated directly with the obligation registration operation.

Treasury.

  • Possibility of deactivating an ordinal: A new change has been introduced in which the ordinal of the derecognition date has been disabled and will not be selectable during the capture of new operations.
  • Possibility of editing the IBAN code of bank ordinals during bank reconciliation. This code is mandatory in order to enable referral of the General Account to the Court of Auditors or External Control Bodies.

Backups

  • The Administration>Backup menu disappears and, instead, these functions will be performed directly by the BÁSICAL service. A daily backup will be made for the last month (30 days) and a monthly backup for the last year (12 months).
  • When the local entity requires it, the restoration of any of the backups made can be requested by email to the support mailbox

Closing-opening processes and approval of budgets

  • Reverse closing-opening: This allows the closing-opening to be reversed, deleting the data transferred to the new financial year.
  • Reverse budget opening: This allows the opening of a budget to be reversed, whereby its status changes to in preparation and modifications can be made before the closing-opening.

XBRL Budgetary Reports.

  • Possibility of generating the files to be sent to the Secretariat General of Autonomous and Local Financing (SGFAL) in accordance with the recently published new taxonomies:
    • XBRL-LENLOC 6 for the settlement of the 2016 financial year.
    • XBRL-TRIMLOC 2017 for quarterly reports of 2017.

Access to the application.

  • To improve security, the identification of the user, which until now was done with a username and password, will now be done with a recognised electronic certificate or qualified electronic signature.
  • Each local entity will have its own data space, to which the registered users of that entity will have exclusive access.

Registration of electronic invoices from the general point of entry of invoices of the General State Administration, FACE.

Law 25/2013 of 27 December on the promotion of the electronic invoice and creation of an invoice accounting register in the public sector provides for the possibility that all suppliers that have delivered goods or provided services to a Public Administration can issue and send electronic invoices.

All state, autonomous and local Public Administrations must have a general point of entry of electronic invoices through which all electronic invoices will be received from 15 January 2015.

Both Autonomous Communities and Local Entities can use the general point of entry of electronic invoices of the General State Administration, called FACE.

If they sign up to use the FACE platform, they must undertake to accept the terms and conditions provided in the Resolution of 25 June 2014 of the Secretary of State for Public Administrations, which establishes the terms of use of the FACE - General Point of Entry of Electronic Invoices platform.

For Local Entities that sign up to use the FACE platform, a connection module with the platform has been incorporated into BÁSICAL which allows users to:

  • Download and register the invoices available on FACE.
  • Accept or reject downloaded invoices.
  • Update the status of invoices recorded in BÁSICAL.
  • Accept or reject requests for the cancellation of suppliers on FACE.

All information about the FACE platform is available at:https://face.gob.es

This website also has a link to the manual for requesting sign up to FACE: http://administracionelectronica.gob.es/PAe/pasosaltaentidadeslocalesenface

Resolution of 13 November 2015 of the Office of the General Comptroller of the State Administration, which recommends a new standardised General Account format for local entities in computerised form for rendering.

The process of generating the General Account in XML for financial year 2015 and subsequent years is modified to adapt it to the new requirements established in the resolution, which have been assumed by the External Control Institutions:

  • The XML file adapts to the new XSD corresponding to the basic local accounting model.
  • The summary file (hash) is generated by applying the SHA256 public algorithm to the previously generated XML file.

Budget at maximum level of breakdown from the 2014 financial year:

As a consequence of the suppression of the simplified budgetary structure produced by the amendment of article 167 of the Consolidated Text of the Law regulating Local Tax Authorities, by virtue of the tenth final provision of Law 8/2013 of 26 June on urban rehabilitation, regeneration and renovation, the budget for the 2014 financial year, and subsequent years, must be made at the maximum level of breakdown of the classifications of budgetary expenses and revenues provided for in Order EHA/3565/2008 of 3 December, approving the budget structure of local entities.

For this reason, new checks are added to the application:

  • During the preparation of the budget for the 2014 financial year and subsequent years, the use of budgetary classifications at the maximum level of breakdown will be required.
  • If any preparation has already been made before the installation of this new version of BÁSICAL, it will be necessary to review it again to verify that it complies with this regulation.
  • The capture of budgetary operations that allow modifications to the budget to ensure that they comply with this new regulation is modified.
  • For entities that did not have any budgets approved for 2014, and therefore required the extension of that of 2013, during the closing-opening process, a new screen will appear where the current budget can be broken down.

Operation templates:

To facilitate the recording of operations whose data is similar to previously recorded operations, the possibility of marking these operations as templates has been developed so that they can subsequently be selected and used as a basis during the recording of new operations.

Revenues/collections management:

Revenues/collections management is integrated into a single menu point that allows the user to:

  • Perform parametric consultations of the revenues/collections recorded (according to their status, third party, date of recording, settlement key, budgetary application, among other criteria).
  • Perform individualised operations (collections, definitive collection applications, derecognition, prescriptions or cancellations) by previously selecting revenues/collections from this new consultation screen.
  • Obtain listings in PDF/Excel of the revenues/collections consulted with their amounts broken down by revenue/collection description and accounting allocation description.